The Stack

Every layer, built for clubs.

Most software companies give you a list of features. We'd rather show you how each part of Clubstak is designed to work together — so your club runs like it should.

Memberships Bookings & Courts Food & Beverage Pro Shop Analytics & Reporting Security & Compliance
01

Memberships

The foundation everything runs on.

Membership isn't just a billing tier — it's the lens through which every other part of the platform adapts. A Platinum member gets earlier booking windows, more guest passes, and a different pro shop experience than a Social member. All configurable without writing a line of code.

  • Unlimited membership tiers with distinct pricing and privileges
  • Tier-based booking windows — premium members book further out
  • Custom perks: guest passes, training credits, facility access
  • Automated billing with Stripe and Helcim integration
  • Self-service renewals and payment management for members
  • Digital membership cards with encrypted QR codes
02

Bookings & Courts

Smart scheduling that just works.

Members see real availability, pick their slot, and confirm in seconds — from any device. Behind the scenes, the booking engine handles peak pricing, waitlists, recurring programs, and cancellation policies automatically. No double-bookings, no manual intervention.

  • Courts, pools, studios, equipment — all managed in one place
  • Dynamic off-peak, normal, and peak pricing
  • Intelligent waitlist automation with instant notifications
  • Recurring programs: clinics, swim lessons, bootcamps
  • Cancellation policies with automatic refund management
  • Real-time availability prevents double-bookings
03

Food & Beverage

Your restaurant, pro shop, and bar — all in the app.

Members shouldn't need to switch apps to grab a table at your restaurant or pay their bar tab. Clubstak brings F&B into the same experience — and connects it to their member account, wallet, and billing history.

  • Reservation booking and table management
  • Member wallet and tab management
  • Integrated with membership billing
  • Staff-side order and reservation dashboard
  • Gift cards and promotional credits
04

Pro Shop

Retail that feels like part of the club.

The pro shop isn't an afterthought — it's integrated into the same member account, the same payment flow, and the same reporting dashboard. Your members can browse and purchase without leaving the experience.

  • Pro shop transactions through the member app
  • Inventory tied to member accounts and billing
  • Member discounts and tier-based pricing
  • Gift cards and wallet credits apply automatically
  • Staff point-of-sale in the same admin dashboard
05

Analytics & Reporting

Understand your club like never before.

When all your data lives in one place, you can actually see the full picture. Track membership trends, facility utilization, revenue by category, class attendance, and more — all from a single reporting dashboard.

  • Membership growth, churn, and renewal trends
  • Revenue breakdown: memberships, bookings, F&B, pro shop
  • Facility utilization by time, day, and season
  • Class attendance and coach performance
  • Custom report builder with chart types
  • Export to CSV for deeper analysis
06

Security & Compliance

Enterprise-grade security, built in from day one.

Running a club means handling sensitive member data, payment details, and legal agreements. Clubstak treats security as a core feature — not a checkbox. Every architectural decision is made with data protection in mind.

  • Isolated per-club databases — no data commingling
  • AES-256-GCM encrypted QR codes
  • Tokenized payments via Stripe and Helcim
  • Role-based access: six distinct permission levels
  • Digital waivers with IP logging and timestamp proof
  • Complete staff audit trail for every action

We're with you

The stack comes with a team behind it.

Software is only as good as the support around it. We don't hand you a login and disappear.

1

Onboarding & training

One-on-one training sessions and online resources to bring your entire staff up to speed — so you're operational from day one.

2

Ongoing support

Have a question? We're only an email away. Our team strives to deliver the highest level of support for an uninterrupted experience.

3

Premium support

Tier 1 technical representatives available 24/7 via dedicated toll-free phone and email for immediate assistance.

See the full stack, live.

Book a personalized demo and we'll walk you through every layer configured to match your club.

Get a Demo